Cette description de poste est disponible uniquement en anglais

Toronto | 2 + Years

Job Description

Our client is seeking a Legal Assistant to support the Legal Team. The ideal candidate will be a self-starter who is detailed oriented, proactive, and professional. The ability to interact with staff (at all levels) in a fast-paced environment, sometimes under pressure while remaining positive, flexible, resourceful, and efficient is key this role. The demonstration of a high level of professionalism and confidentiality is crucial.

Job responsibilities include, but are not limited to:

General duties:

• Legal document management and preparation with strong proficiency in MS Office and Adobe Acrobat (including advanced formatting of Word documents including track changes and comments)
• Calendar management and scheduling
• Participate in office operational projects as required (for example, documentation management and coordination of signing of documents)
• Records management (i.e. filing, photocopying, etc.)
• Expense report receipt tracking and report submission
• Legal Tracker (Serengeti) matter openings
• Reviewing, approving and reconciling vendor invoices with a particular focus on legal invoices. Includes managing the accounts payable process and communicating with law firms and other vendors
• Manage incoming communications, including email, telephone and mail
• Assist team members with work overflow, when time warrants, during absences, holidays, etc.
• Provide support as needed in onboarding new employees within the legal group
• Travel booking and coordination of Legal team and board members as required

Candidate Profile:

• 2-4 years’ experience in a law firm or the legal department of a large public company/in-house group preferred
• Demonstrated ability to handle confidential information appropriately
• Strong interpersonal skills and good judgment
• Proficient in MS Office, including Word, Excel, PowerPoint and Outlook
• Experience with Concur is a plus but not required
• Extremely organized with the ability to anticipate requests and be proactive
• Excellent written and verbal communication skills
• Ability to stay focused, efficient, and effective in managing multiple priorities
• Work effectively without supervision
• Knowledge of Visio, iManage, Diligent Entities, Diligent Board Books, SEDAR or SEDI, is an asset
• Knowledge of minute books and closing books, is an asset
• Knowledge of trademarks, is an asset
• Desire to learn
• Team player – provide support to other groups when time warrants, during absences, holidays etc.
• Overtime as needed

For more information or to submit your CV to kgauthier@zsa.ca reference #33566