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Toronto 3 + Years

Our client is a Canadian full-service law firm serving corporate and personal law needs, a leading provider of insurance related legal services to many of Canada’s leading property and casualty insurers and businesses. In addition, they provide non-insurance litigation in the areas of commercial, family law, estate and real estate.

They are looking for an Office Administrator to work with their current Office Manager with the expectation that they will take over that position in early 2024. They currently operate with an administrative team of five with a total personnel of 26.

This position would be suitable for someone currently working in a similar capacity with a smaller firm or working in an administrative capacity with a larger firm, both of whom are looking to take on more responsibility.

You will eventually be responsible for managing the administrative activities within the firm, including, but not limited to:

• HR including recruitment, payroll, benefits, and salary administration
• Overseeing firm IT with outsourced vendor
• Working with billing and accounting clerks to ensure daily, monthly and annual tasks are completed timely and accurately
• Processing specialized billings
• Tracking and posting real estate payments and disbursements on closings including Form9A’s
• Tracking and posting electronic banking receipts and transfers
• Preparing month and year ends with outside bookkeeper
• Working with accountants to prepare and complete annual financials
• Overseeing LSO compliance

• Administer and negotiate office equipment leases as well as office insurance policies
• Ensure all remissions of statutory requirements are met including HST, Transaction Levies, LSO dues, LawPro premiums

• Providing input regarding upcoming key software upgrades and changes
• Working closely with the Managing Partner on all the above
• Other duties or special projects as required

Experience Required:

• Three to five years related experience
• Exceptional organizational skills
• A self-starter capable of managing multiple priorities
• Familiarity with PCLaw, TimeMatters and other time and billing programs as we are looking to make a change

As a member of the team, you will benefit from a competitive salary, hybrid work opportunity and a comprehensive benefits plan

For more information or to submit your CV to kgauthier@zsa.ca reference #32529