Toronto | 5+ years

Our client has about 300 employees across Canada, they are a company that’s making a difference in the world of life insurance. How? By finding and hiring people who are equally passionate about life and protecting it, then giving them the best, most supportive workplace possible. They must be doing something right because they are growing quickly and need more great people to grow along with them.

Here’s the job opportunity…

The Corporate Law Clerk performs an extremely important role within the legal team assisting the Corporate Secretary with a full range of corporate secretarial functions, including Board and Committee meetings, Board services, AGM organization, Company licensing and registrations, federal and provincial filings and maintenance of corporate records.

Working in a collegial legal team the Corporate Law Clerk will also support litigation functions and assist in-house counsel with litigation files, legal fee management and external audit response.

In this role of Corporate Law Clerk you will:

• Organize meetings for the Board of Directors, Board Committees, AGM and the Pension Committee.
• Plan for Board material submission schedules, prepare drafts of meeting notices, agendas, minutes, resolutions and other material as needed.
• Update CEO with material submission status during preparation period.
• Collect meeting materials, organize and upload to Diligent Boards portal and SharePoint site and distribute materials to all stakeholders
• Facilitate all meetings, arrange for room booking, audio/visual equipment, telephone conference and catering (when required), including offsite.
• Manage director compensation and expense reimbursement as well as prepare Board budget and monthly accruals.
• Maintain a compliance calendar and attend to corporate insurer license renewal across Canada, annual returns and extra-provincial filings in accordance with jurisdictional requirements
• Conduct statutory online or paper filings with OSFI RRS, AMF eService and other provincial regulators.
• Support parent company Wilton Re and Bermuda office in performing regulatory filings in US
• Assist litigation lawyers in managing litigation files, including monthly/quarterly reporting and document preparation for external counsel.
• Coordinate with internal clients and outside counsel in scheduling meetings, discoveries of examination, mediations, ADR, settlement conference and court dates.
• Manage legal fee payments, enter payment logs, track legal cost by matter, update fees in litigation reports, and provide necessary information for reinsurance reporting purpose.
• Other legal and corporate secretarial functions.

What they are looking for…

• Minimum 5 years experience in a legal office with private law firm or corporate legal department within an insurance company or financial institution
• Member in good standing with the Institute of Law Clerks of Ontario, or equivalent
• Knowledge of financial regulators and insurance industry
• Legal Assistant or Legal Office Management training with a recognized institution
• Insurance industry education programs (eg. LOMA courses)
• Proficiency in MS Office programs and SharePoint
• Excellent communication skills (written and oral)
• Highly organized and detail oriented able to manage multiple tasks and deadlines
• Proactive and self-motivated
• Superior analytical and research skills

Who you are…

You are a team player who not only understands our client’s core values but lives them every day.  You know the importance of…

• Bringing clarity and focus to your work;
• Taking ownership and doing what you say you will;
• Remaining flexible;
• Collaborating with others;

For more information or to submit your resume, contact Kareyn Gauthier at kgauthier@zsa.ca quoting reference #31191.

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