Opportunities

Records Administrator

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    1-3 years
    Junior/Intermediate
    Toronto, ON, Canada
    31615

Kareyn Gauthier

Senior Recruitment Consultant, Legal Support

(416) 807-6424

kgauthier@zsa.ca

1-3+ Years

Our Client, one of the worlds largest alternative investment management companies is searching for a records administrator with 1-3+ years’ experience to join their BAM legal team to support their corporate and private equity team. Title and compensation are flexible. This role will work in their downtown office 5 days a week. Candidate must be fully vaccinated (2 doses.)

 

Responsibilities:

  • Manage end-to-end electronic filing process, for paper to electronic document management
  • Electronic records management; ensure standard naming convention of files, completeness of meta data or associated fields or tags
  • Receive electronic files from email, uploading them to the proper DMS or other electronic location, ensuring standard naming conventions and other data
  • Scan paper files and upload to DMS ensuring standard naming conventions and other data
  • Reporting out DMS system
  • Scan and make back-up copies of documents
  • Manage offsite storage activities as required including processing of boxes ensuring proper and consistent categorization and labeling of files; assist with retrievals as required
  • Become subject matter expert in SharePoint and related DMS systems

 

Qualifications:

  • 1-3 years’ experience with managing files for organizations (such as hospitals or offices) or in an assistant role
  • Proficiency in managing multiple databases and electronic document management systems (DMS)
  • Intermediate to advance level skills in Microsoft Office, SharePoint and Adobe Acrobat Pro
  • Keen observation skills to understand the contents of legal, financial, etc. documents
  • Demonstrates assertiveness, where appropriate, through respectful and clear communication tactics
  • Excellent time management and organization skills
  • Able to deal with change and to proactively form productive working relationships
  • Excellent communication and strong customer relation skills
  • Works well independently with minimal supervision, as well as a team environment

 

 

For more information or to submit your resume, email kgauthier@zsa.ca reference #31615

 

Tagged as : In-House, Junior, Permanent
Upload your CV/Resume or any other relevant files.Max file size : 50 MB.


You can apply to this job and others using your online resume. Click the link below to submit your online resume and email your application to this employer.