Markham | 2 + Years

The Accounting Clerk provides essential support to the Accounting Manager in ensuring the accuracy, timeliness, and compliance of all financial and trust accounting processes within the firm. This role is critical in maintaining proper financial records, supporting daily accounting operations, and ensuring compliance with Law Society trust account regulations and firm policies. The Accounting Clerk works closely with the Accounting Manager, lawyers, and administrative staff to maintain the integrity of financial systems and deliver accurate reporting.

Key Responsibilities

1. General Accounting Support

•      Assist with daily posting of client payments, firm expenses, and operating disbursements.
•      Maintain accurate records of accounts payable and receivable.
•      Prepare and process bank deposits, EFTs, and wire transfers.
•      Support month-end and year-end closing processes.

2. Trust Accounting & Compliance

•      Record client retainers and disbursements in accordance with Law Society trust account rules.
•      Reconcile trust accounts and ensure funds are applied to the correct client/matter.
•      Flag discrepancies or compliance risks to the Accounting Manager immediately.

3. Billing & Collections Support

•      Generate client invoices and ensure alignment with lawyer/clerical time entries.
•      Support collection efforts by tracking outstanding accounts and preparing aging reports.
•      Communicate with internal staff regarding billing adjustments or corrections.

4. Reporting & Documentation

•      Prepare routine financial reports for the Accounting Manager (e.g., cash flow, aged receivables, expense tracking).
•      Maintain accurate filing of invoices, receipts, and financial correspondence (digital and physical).
•      Assist in preparing financial information for audits, tax filings, and compliance reviews.

5. Administrative & Systems Support

•      Maintain accuracy of financial records within the firm’s accounting software (e.g., QBO, Clio, or similar systems).
•      Assist with onboarding new vendors, verifying W-9/1099 (or Canadian equivalents) and payment details.
•      Provide general clerical support to the accounting department, including data entry, scanning, and file management.

6. Team Collaboration

•      Work closely with the Accounting Manager to support ongoing projects, financial process improvements, and firm initiatives.
•      Liaise with lawyers, clerks, and operations staff to ensure smooth coordination of billing and payment processes.
•      Provide back-up coverage for other finance team members when required.

Skills & Qualifications

•      Knowledge of accounting principles and practices.
•      Familiarity with trust accounting regulations (Law Society compliance).
•      Proficiency with accounting software (e.g., QuickBooks Online, Clio, Excel).
•      Strong attention to detail, accuracy, and confidentiality.
•      Excellent organizational and time management skills.
•      Ability to work collaboratively in a professional team environment.

For more information or to submit your CV to kgauthier@zsa.ca reference #33898