Toronto 5 + Years
Job description
Our client is a Labour and Employment litigation firm choice for clients in Canada. They provide strategic and thoughtful advice to a broad range of clients, including corporate and individual clients across all sectors (including but not limited to retail, consumer goods, financial institutions, education, healthcare, government, and telecommunications). This legal advice extends not only to labour, employment and human rights matters, but general commercial and civil litigation issues as well. Their corporate culture is based on teamwork and commitment. They have by far the highest media profile of any firm in the country.
They have an immediate opening for a Legal Assistant to support one of the firms Senior Partners (one of the Country’s premier litigators) in her expansive, high-profile commercial and civil litigation practice. Applicants must have a legal assistant diploma from a recognized legal program and a minimum of five (5) years of experience working in the area of civil and/or commercial litigation. A background in employment law is considered an asset. A law clerk certificate is also considered an asset. The applicant must have a strong work ethic, be collaborative, analytical, adaptable, positive, and proactive.
Responsibilities:
- Provide executive-level administrative support to lawyers and enhance office effectiveness
- Prepare/transcribe, edit, format, and revise correspondence, memoranda, reports, litigation documents, forms, and other documentation
- Proofread documents/correspondence, check for appropriate formatting, spelling, grammar, etc.
- Answer and direct phone calls
- Assist lawyers in the preparation and coordination of hearings and trials
- Record and monitor court appearance dates, pleadings and filing requirements
- Coordinate service and filing of proceedings with agencies and courts
- Schedule and coordinate discoveries, expert witnesses, mediations, or other court-designated hearings
- Monitor and follow-up with evidence gathering
- Maintain an in-depth knowledge of legal terminology, court rules and procedures, as well as labour and employment terminology, where applicable
- Manage key dates and update calendar for lawyers, including meetings, appointments, due dates, client-related and personal activities
- Enter dockets; liaise with the Accounting department
- Prepare and submit expense reports for lawyers
- Maintain lawyers’ contact lists
Required skills:
- Proven working experience as a senior legal assistant
- Minimum five (5) years of experience working in a law firm with a focus on civil litigation and particularly employment and labour litigation
- Legal Assistant or Law Clerk diploma
- Familiarity with law, legal procedures, protocols, and court system
- Strong knowledge of legal terminology and Ontario’s Rules of Civil Procedure
- High proficiency in English
- Attention to detail and superior word processing, spelling, proofreading and editing skills
- Superior organizational skills
- Fast and accurate typing speed with excellent attention to detail and diligent proofreading skills
- Ability to manage multiple activities and work under pressure to meet tight deadlines
- Decisiveness and an ability to carry out with minimal supervision and direction
- Professional attitude with maintaining strong client relationship
- Possess a team-player attitude and keen enthusiasm, and ability to deal with all levels of staff
- Proficiency using MS Office, Outlook and GhostPractice
- Experience with Philips SpeechExec dictation is a plus
- Knowledge of electronic filing of documents through Case Centre and One-Key
- High level of discretion and confidentiality
- Hours of work are from 9 am to 5:30 pm.; flexibility required to meet important deadlines.
For more information or to submit your CV to kgauthier@zsa.ca reference #33686