Mississauga | 2 + Years

Overview:

Our client is the leading food service and support services company in Canada with over 25,000 associates and $1.54 billion in revenues. Their vision for growth and success is a powerful one, to combine fresh ideas with the industry’s greatest talent — Great People, Great Service, Great Results!

Summary Description

They are seeking an experienced Legal Licensing Clerk to be part of their Legal group.  Working from the corporate headquarters in Mississauga under their new Hybrid Work Policy and reporting to our Senior Law Clerk. The successful candidate will be responsible for the coordination of all Licenses and Permits throughout Canada. The Legal Licensing Clerk is responsible for licensing in all provinces and jurisdictions that our client operates in. The Legal Licensing Clerk prepares, tracks, and submits license applications, renewals and amendments. The Legal Licensing Clerk is responsible for maintaining and successfully completing initial and subsequent licensing. This Job Description outlines the services to be provided by the Legal Licensing Clerk to support all licensing functions. The goal is to ensure timely, accurate application, renewal, and maintenance of professional licenses in compliance with applicable regulations.

Key Responsibilities:

License and Permit Management (Business, Tobacco, Lottery, Radio, Elevator, Liquor Licenses and Health Permits):

• Coordinate, prepare and manage license and permit applications, renewals, amendments and cancellations in a timely manner.
• Proactively track license and permit expiration dates and initiate renewal processes to prevent any lapses in licenses and permits.
• Serve as a point of contact with municipal and provincial licensing boards and other regulatory agencies to follow up on applications and resolve any issues or delays.
• Maintain highly accurate and up-to-date licensing records within our internal databases and tracking systems.
• Communicate licensing statuses, updates, or potential issues effectively to internal stakeholders.
• Prepare and provide regular status reports (monthly) on licensing activities and progress.
• Ensure all licensing activities adhere strictly to municipal, provincial, and organizational compliance requirements.
• Document and report on resolved issues, outlining the steps taken for resolution.

Support Duties

• Review and process expense reports in accordance with our clients’ financial periods.
• Maintaining accurate filing system using electronic databases and checklists.
• Organizing files, correspondence and documents related to licensing matters.
• Reviewing and preparing final versions of various forms, documents and correspondence for execution.
• Assisting with special projects, as assigned.

Key Competencies:

• Proven experience in administrative coordination, compliance, or licensing, preferably within the foodservice industry.
• Strong organizational skills with exceptional attention to detail and accuracy.
• Excellent communication skills, both written and verbal, with the ability to liaise professionally with external agencies and internal teams.
• Proficiency in using databases and tracking systems for record management.
• Ability to manage multiple tasks simultaneously and meet strict deadlines.
• Self-starter with the ability to work independently in a remote setting.
• Understanding of foodservice licensing processes and regulatory requirements is highly desirable.

Required Qualifications (please only apply if you meet all required qualifications):

• Two to five years of related work experience.
• A good understanding of legal department processes and systems.

• Strong interpersonal and communication skills with the ability to ask probing questions to ensure clarity of request and the ability to communicate with all levels of Associates within our client and external licensing officials; both verbal and written.
• Strong organizational skills with the ability to manage multiple tasks simultaneously.
• Excellent attention to detail and consistently high level of accuracy and numeracy.
• Strong knowledge of MS Office; Word, Excel, Outlook and PowerPoint and Adobe Reader and Writer.
• Highly motivated with the ability to work independently or as part of a team.

Assets (but not required):

• Ability to speak, read and write in French.
• Legal Assistant, Law Clerk and/or Paralegal designation.
• Experience with licensing and permits.

For more information or to submit your CV to kgauthier@zsa.ca reference #33875