Toronto | 2 +years

Our client, a boutique litigation firm specializing in estate, trust, and capacity law is looking to add a Legal Assistant to their team.

About the Position

Our client is looking for a legal assistant with 3+ years experience in estate litigation or civil litigation.  The successful candidate will play an integral role in the ability to deliver high quality and cost-effective advocacy for clients by:

• Taking ownership and responsibility for the quality and timeliness of work commitments;
• Adhering to firm protocols, and professional standards and regulations;
• Using sound judgment when managing conflicting demands; and
• Exercising discretion when dealing with sensitive and confidential matters.

Key Responsibilities include but are not limited to:

• Prepare pleadings, motion records, factums, affidavits of service and correspondence according to instructions and/or precedent (including drafting, editing, proofing, formatting and hyperlinking);
• Arrange for the serving and filing of legal documents with courts and other legal agents;
• Schedule consultations, meetings and hearings with clients, courts and other legal agents;
• Proactively maintain a bring forward tickler system to manage deliverables and court filings;
• Accurately and appropriately e-file all client-related material; and if appropriate update and maintain physical file;
• Editing dockets and preparing invoices per lawyer instructions and firm protocol;
• Respond to clients, colleagues and other legal agent inquires in a timely and courteous manner; keep lawyer(s) apprised of interactions;
• Demonstrate a team approach by assisting colleagues during peak periods and covering absences; and
• Exercise discretion and good judgment when dealing with confidential and sensitive matters.

Requirements

• 3+ years experience working as a Legal Assistant in Estate or Civil Litigation;
• Advanced command of Microsoft Office/Outlook, Zoom and PDF editing software;
• Experience with Ontario Courts Public Portal “OCPP” and Justice Services Online “JSO”
• Experience with Actionstep/Soluno would be an asset;
• Strong attention to detail and excellent grammar skills;
• Strong foundational understanding of the rules and procedures associated with the courts;
• Ability to prioritize and manage conflicting demands; and

Ability and desire to work effectively and collaboratively with others to reach common goal

Salary Range: $60,000 – $70,000

Please note that the salary range included is a guideline only. The salary offered may vary based on factors, including, but not limited to, the successful candidate’s relevant knowledge, skills, and experience.

The recruiting efforts for this role are intended to fill a vacant position.

For more information or to submit your resume to kgauthier@zsa.ca reference #34406