Toronto | 8 + Years
Our client, an environmentally & socially responsible mining company is looking to add a Manager – Ethics & Compliance to their dynamic team.
Accountabilities
Primary
- Compliance Risk Assessment
- Policy Document Management (PDM)
- Compliance Training
- Third Party Risk Management
- Conflict of Interest
- Speak Up – Reporting, Investigation and Response
Secondary
- Assist with privacy & data protection
- Provide input for budget preparation and monitoring
Key Accountabilities / Responsibilities
Key Activities/ Decision Areas
- Compliance Risk Management
- Support assessment and review of compliance risk (risks associated with the topics covered in the Code).
- Policy Document Management
Policy Document Management Framework
- Maintain the documents defining the framework (such as Policy Document Management Standard; Policy Document Development Procedure and Policy Document Administration Procedure);
- Provide information and training on the framework to employees.
Policy Document Development
- Provide support for maintaining / updating existing core governance Policy Documents such as the Code of Conduct an its supporting policies and help develop additional governance policy documents, as required;
- Review policy documents developed by various business functions for conformity with the policy document management framework.
- Engage and manage external policy support.
- Develop and maintain Glossary of Defined Terms used in policy documents development.
Policy Document Library
- Maintain Policy Document Library and Policy Document Register;
- Manage Policy Document notification and acknowledgements.
- Compliance Training
Compliance Training Plan
- Develop 3-year compliance training plan and annual compliance training curriculums
Training Content/Materials & Delivery (for Employees and Third Parties)
- Develop and review training content, using available external content providers/resources;
- Manage/arrange for training delivery;
- Monitor training completion and prepare the required reports.
- Third Party Risk Management
Third Party Due Diligence (3PDD) process
- Assist with 3PDD process maintenance and enhancement
- Organize Manage process enhancements (incl. changes in the related Policy Documents)
- Provide information and training on the 3PDD process to employees
- Monitor compliance with the relevant policy document
Conduct 3PDDs
- Conduct 3PDDs and support core 3PDD team and end users for conducting the process key users at corporate and Sites
- Review 3PDD of high risk third parties in support of the Corporate Compliance Officer
3PDD platform
- Maintain platform configuration and ongoing changes.
RDC, D&B, other platforms used in the 3PDD process.
- Manage subscriptions and support users.
Donations, gifts and hospitalities related to Public Officials
- Review requests for Donations and Gifts & Hospitality related to Public Officials/Government Authorities in support of the Corporate Compliance Officer.
- Maintain Register of Donations, Gifts, Hospitality related to Public Officials/Government Authorities
- Speak Up – Reporting, Investigation and Response
Speak-Up Reporting and Report Handling Processes
- Maintain the policy documents defining the processes;
- Provide information and training to policy documents users;
- Monitor compliance with the relevant policy documents.
EthicsPoint platform
- Manage user access, updates, notifications routing, etc.
- Assist users and arrange trainings,
- Maintain/review case record.
Speak-up Investigations
- Assist with conducting and documenting Investigations.
- Conflict of Interest
- Assist with the design and implementation of a COI process.
- Assist with the review of COI disclosures.
- Assists with maintaining COI disclosure records.
- Privacy & Data Protection
- Support maintaining the relevant internal policy documents;
- Maintain the Record of Processing Activities
Assist with the conducting data privacy impact assessments, as required.
For more information or to submit your CV to kgauthier@zsa.ca reference #33041
